We have decided to move our email service to Google Apps to provide a better email experience. This will allow all employees full access to all the features that are offered by Google Apps. Here is a list of some of the features:

• 25GB of Storage space (No need to worry about filling up your inbox)
• Google Docs (Work on Documents and Spreadsheets online. Share docs with other employees. Store your Docs online to access them from anywhere.)
• Google Calendar (Agenda management, scheduling, shared online calendars and mobile calendar sync. Compatible with Outlook invites.)
• Search and find emails instantly.
• Powerful Gmail spam filtering with Postini.

First of all, any email that has been left on our old email server has been moved over to your new account. Folders that were setup in your webmail have also been moved over to the new account. For about a week now, any new email that you have received has been forwarded to your new account. If you are using Outllook to retrieve your email and you want to import your remaining emails to Google Apps then follow the steps below.

Upload Email & Contacts to Google Apps

Uploading Email and Contacts to your Webmail account

The Google Email Uploader is a desktop utility for Microsoft Windows that uploads email from other desktop email programs (like Microsoft Outlook) into your mailbox. Depending how many emails you have will determine the upload time. Make sure your laptop is plugged in before you begin. If for any reason the application stops, the upload process will continue where it left off. Download the application here.

Sync Email, Contact, and Calendar with Outlook 2003 or 2007 and Google Apps

Download the application here. Read about Getting started here. Remember if you have already finished importing youe email to Google Apps, UNCHECK import data from an existing account to prevent duplications in Google Apps. The program will create a new profile in Outlook. From now on when you use Outlook all your data will be synced with your webmail account.

Use Outlook only to read Email (do not want to use Webmail)

Setting up Email with other Email Clients (Outlook, Thunderbird, and iPhone)

Important Note: This only applies if you have been using an Email Client to access your Ghirardelli email. When enabling POP in your account select "Enable POP for mail that arrives from now on". If you do not do this, then you will downloading everything that is in your inbox and cause duplicates of all your emails.

Setup your Smartphone to read/sync Email

Setting up your Smartphone (iPhone, Blackberry, Android) to access your Email
Keep your Email, Calendar and Contacts in sync. Instructions here.

For Palm Pre owners, just setup an account manually. See Below.

Mail Type: IMAP

Incoming Mail Server
Server Name: imap.gmail.com
Username:  Same as you entered for Email Address above.

• Google Apps users – Enter your full email address (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it ).
• Gmail users – Enter your full email address (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it ).

Password: Enter your password.
Port #: 993
Encryption: SSL

Outgoing Mail Server

Server Name: smtp.gmail.com
Use Authentication: Yes
Port#: 465
Encryption: SSL
Root Folder: leave blank

Additional Apps by Google

Import and Sync Outlook Calendar
Follow these instructions to import your calendar into Google Apps.

If you have setup Outlook with Google Apps and you would like to sync your Outlook calendar with Google Apps calendar, follow these instructions.

Google Email Notifier
The Gmail Notifier is an application that alerts you when you have new Gmail messages. Download here.